Grandparents’ and Special Friends’ Day

Friday, November 16, 2018

This is one of the favorite times of year on campus. This is time-honored tradition at FWC where students invite their grandparents to campus to visit their classroom, meet teachers, see their work, and enjoy an amazing 90-minute Fine Arts showcase. Grandparents’ and Special Friends’ Day is an opportunity for grandchildren and grandparents to spend time together in the classroom and attend special student performances. Children who don’t have a grandparent available are welcome to invite anyone they have a special relationship with: an aunt, uncle, godparent, family friend, or grown sibling.

In addition to a special day dedicated to these special guests, it is an early dismissal day which means our students will often times go to lunch with their special guests and make it a very special day as we begin our Thanksgiving break.

This year’s theme is JOY!

Frequently Asked Questions

  • DO GUESTS NEED TO RSVP? Yes, especially this year, as we are making a venue change for the Fine Arts program. For many years, we have held the program in the Cardinal Gym. However, after last year’s event, we received feedback regarding safety issues (lots of sound/video cords on the gym floor), challenging acoustics, and discomfort (rented plastic chairs are not always comfortable for our guests for a 90-minute program). So this year, we are moving the program to our beautiful Performing Arts Center, especially since it is the premier event venue for a Fine Arts showcase. However, seating is limited in this venue, so an RSVP form will be sent home with students to RSVP with the number of guests they have coming to the program. Priority seating will be given to our grandparents and special friends.
  • HOW WILL GUESTS REGISTER WHEN THEY ARRIVE? As the FWC family, we want to ensure our records are up-to-date about our grandparents. When guests arrive on campus, either in the building or in the Campus Center for breakfast, we will have staff or students who will register our guests’ attendance.        
  • CAN PARENTS EAT BREAKFAST AND VISIT CLASSROOMS? Yes, we recognize this is a family-oriented event, so you are welcome to join in these spaces. As well, family portrait sessions will be offered (prepaid and pre-scheduled) in the Elementary Multi-Purpose Room. EV Photography will handle all scheduling and payments. Walkups may be welcome depending on availability. Your student will receive notice closer to Grandparents Day as to how to schedule your family portrait session.
  • WHAT IS THE SCHEDULE FOR THIS DAY? Students will go to their classrooms first. At 8:00am, guests of Elementary students are invited to enjoy a special hot breakfast in the Campus Center provided by the PTF, then at 8:45, guests are encouraged to visit the Elementary classrooms. Preschool (3 yo) will have their own breakfast and program in their building. PreK (4 yo) will perform a program in the classroom for special guests of that grade. Classroom visitation lasts until 9:30 at which time guests are encouraged to start making their way to the Fine Arts program in the Performing Arts Center. In Middle School and High School, around 8:00am, guests are encouraged to come see their student in their building and walk their schedule, meet teachers and see their work. Not all MS/HS students perform in the Fine Arts program, so some students will be checked out by their grandparents for early dismissal prior to the Fine Arts program. Unless they are participating in the Fine Arts programs, all MS/HS students will remain in the building until the normal 11:30am dismissal unless checked out early to leave campus. HS students, unless participating as a performer in the Fine Arts program, will also remain in their building. It is worth noting that historically, many non-performing HS students choose not to attend this day and get an early start on Thanksgiving break but a handful do attend. If they are available, HS students can obtain service hours by serving around campus, ushering guests, answering questions, helping PTF, and a host of other responsibilities.
  • CAN PARENTS ATTEND THE FINE ARTS PROGRAM? This is a wonderful day for our school to honor our grandparents and special friends. While we know that every parent would like to watch the program, due to limited seating in the Performing Arts Center, priority seating must be given to are special campus guests such as grandparents. We are anticipating having a number of parents on campus as well, so we will provide spaces for fellowship and overflow rooms for them to watch the program via live stream. If grandparents require mobility assistance, we will do everything possible to help. An RSVP will be sent home with students in late October which will help determine the number of seats available for anyone beyond our grandparents and special guests.
  • DO YOU HAVE SPECIAL ACCOMMODATIONS WITH PHYSICAL LIMITATIONS? We will provide easy-to-access bus/shuttle service and golf carts running at each building to transport any guest to/from the Performing Arts Center and to/from the Campus Center for breakfast. We will also have many students and staff available to escort guests to the appropriate buildings. The seating in the Performing Arts Center is comfortable theater seating with wheelchair seating available (please let us know in advance if possible so we can reserve a spot). All of our buildings do have ramps for easy access. If you have need of special accommodations, please let the school know in advance and we will do our best to accommodate.
  • WHERE DO WE PARK? Parking will be available in our normal areas around campus. Because a large number of high school students do not attend this day, many spots in the HS parking lot are available (east of the Cardinal Gym). There are no reserved spots on campus, so guests are free to park wherever they want. Some park alongside the curb on Bogart (south side of campus) or in the College Hill Church parking lot (east of the MS and ES buildings). Handicap parking is available at each building.
  • WHAT SHOULD OUR GUESTS WEAR? We recommend that guests wear comfortable, warm clothing and shoes. Guests will be walking around the building and around campus (however, easy-access bus service can assist those with mobility issues)
  • HOW ELSE DO GRANDPARENTS BLESS FWC? We love having grandparents and special friends attend sporting events, year-round fine art programs, classroom performances, theater performances, award presentations, etc. Some volunteer in classrooms, substitute teach, and help with various events. As well, many of our grandparents give to our FWC Annual Fund, while some participate in our designated gift program or donate to the Cardinal Education Foundation Endowment fund which will leave a lasting legacy for FWC students. If you would like to participating in financially blessing FWC, please contact our Advancement Office.
  • IS BEFORE & AFTER SCHOOL CARE AVAILABLE ON GRANDPARENTS’ DAY? No, we encourage families to make other arrangements. Due to the Thanksgiving break, our campus will be closed at the conclusion of the Fine Arts program, approximately 11:30am.
  • IS LUNCH PROVIDED? No, while the campus will close at the conclusion of the Fine Arts program, historically, many grandparents will check out their student(s) and take them for a family lunch. This is a wonderful day to celebrate the FWC family!

If you need any special assistance or have additional questions, please send an email to our Advancement Team, advancement@fwc.org